Your information
Privacy notice
Last updated: 11 November 2026
Who we are
The Little Payroll Bureau is responsible for personal information used to manage enquiries and our own business relationships. Contact us at thelittlepayrollbureau@gmail.com about this notice or your information.
What this notice covers
This notice covers this website, enquiries, prospective clients and our business contacts. It does not replace the separate data-processing terms needed when we handle employee payroll information on an employer’s instructions.
Information we use
When you contact us, we receive your name, email address and anything you choose to tell us, such as your business name, contact details and the support you need. If you become a client, we also keep relevant correspondence, service agreements and billing records. Information comes directly from you or from the business you represent.
Our hosting provider, Wix, may process technical information such as IP addresses, browser and device details, and access logs to deliver and protect the website. This website also requests fonts from Google, which means your browser sends technical information to Google when loading those fonts.
Please do not send employee payroll files, National Insurance numbers, bank details or health information in an initial enquiry. We will agree an appropriate way to exchange necessary information before any payroll work begins.
Why we use it
- To answer enquiries and discuss services: our legitimate interests in responding to business enquiries, or steps you request before entering a contract with us as an individual.
- To arrange and provide agreed services: performance of our contract with you, or our legitimate interests in working with the business you represent.
- To keep records required by tax or other applicable law: compliance with legal obligations.
- To administer correspondence, manage disputes and protect our business and website: our legitimate interests in running a reliable business and resolving issues.
You do not have to make an enquiry. If you do not provide contact details or information needed for a requested service, we may be unable to respond or provide that service.
Who receives information
Relevant information is handled by the providers needed to operate these channels, including Wix for website hosting and Google for Gmail and website fonts. Where necessary, it may also be shared with professional advisers or public authorities when the law requires it. If you follow a link or open your email app, that provider’s own privacy information also applies.
Information outside the UK
Wix and Google operate internationally, so information may be processed outside the UK. Their published information explains the transfer arrangements they use, including adequacy decisions and contractual safeguards where applicable. See Wix’s privacy information and Google’s transfer information. Contact us if you would like help obtaining further details about safeguards relevant to your information.
How long we keep information
We retain enquiry correspondence while it is needed to answer your enquiry and manage any related follow-up. When deciding whether to retain it longer, we consider whether discussions are still active, whether it supports an ongoing client relationship, and whether there is a legal record-keeping requirement or unresolved dispute. Client and billing records are retained for the applicable legal period and for as long as reasonably needed to establish or defend legal claims. Information is deleted or anonymised when no longer needed.
Your choices and rights
Depending on the circumstances, you can request access to your information, correction, deletion, restriction of use or transfer of information to another provider. These rights have legal exceptions.
Right to object: you can object to processing based on legitimate interests, giving reasons relating to your situation. Contact us using the email above.
If we ask for consent for a particular use, you may withdraw it at any time without affecting earlier lawful use. We do not use enquiry information to make solely automated decisions with legal or similarly significant effects.
Questions or complaints
Please contact us first if you have a concern. You can also complain to the Information Commissioner’s Office at ico.org.uk/make-a-complaint/ or call 0303 123 1113.
Changes
We will update this notice when our use of information changes, and bring relevant changes to your attention where required.